Policies

On May 30, 2023 the following revised policies were approved:

• Policy 7110 – Emergency Management
• Policy 7130 – Filming on Campus
• Policy 7170 – Protection of Property and Equipment

On April 4, 2023 the following revised policies and procedures were approved:

• Policy 1004 – BCIT Corporate Seal and Academic Seal
• Procedure 1004 – BCIT Corporate Seal and Academic Seal
• Policy 2004 – Capital Assets
• Procedure 2009 – Cash Collection and Handling
• Policy 2020 – Restricted Funds
• Procedure 2020 – Restricted Funds
• Policy 7518 – Insurance

On February 28, 2023 the following revised policy and procedures were approved:

• Policy 7150 – Occupational Health & Safety
• Procedure 7150-PR1 – Matrix of Responsibilities
• Procedure 7150-PR2 – Radiation Safety
• Procedure 7150-PR3 – Environmental Protection
• Procedure 7150-PR4 – Smoking Locations
• Procedure 7150-PR5 – Workplace Violence Prevention

On December 6, 2022 the following new policy was approved:

• Policy 1300 – Enterprise Risk Management (new)

On October 4, 2022 the following new and revised policies and procedures were approved:

• Policy 1200 – Fraud (new)
• Policy 1500 – Code of Conduct (revised)
• Procedure 4501-PR1 – Requests for Accommodation (revised)

Policy 1504, Standards of Conduct and Conflict of Interest Policy was revoked on October 4, 2022. Its content now appears in Policy 1500 – Code of Conduct.

The following drafts of revised versions of policies and procedures are open to employees and students to review for 30 days.

The BCIT community is encouraged to review the following draft policy and procedure.  Please read the “Briefing Note” document first.  If you would like to send a response about these documents to the Sexual Violence and Misconduct Prevention and Response Committee, please email bcit_policy@bcit.ca

• Briefing Note for Draft Policy and Procedure 7103
• Draft Policy 7103 – Sexualized Violence
• Draft Procedure 7103 – Response to Sexualized Violence

• 1000 – Policy Development and Maintenance
  • 1000-PR1 – Policy Development and Maintenance
• 1010 – Economic, Social, and Environmental Sustainability
• 7540 – Retailing of Course Materials

• 5003 – Admissions
  • 5003-PR1 – Admission Procedure
• 5012 – Assigning of Credits to Courses (under review)
• 5101 – Student Regulations
  • 5101-PR1 – Implementation of Student Regulations
    • Form – Institutional Repository Non-Exclusive Distribution License (form LIB-73)
    • Form – Student Report Confidentiality Agreement
• 5102 – Student Code of Conduct (Non-Academic)
  • 5102-PR1 – Procedure for Violations of the Student Code of Conduct (Non-Academic)

• 5103 – Student Evaluation
  • 5103-PR1 – Grading
  • 5103-PR2 – Grade Reassessment
    • Form – Request for Grades Reassessment
• 5104 – Student Code of Academic Integrity
  

• • 5104-PR1 – Procedure for Violations of Code of Academic Integrity
    • Report Academic Misconduct Online
  • 5104-PR2 – Decision Review Board
    
    • Form – Decision Review Board Hearing Application
  • 5104-PR3 – Institutional Appeal Tribunal
    
    • Form – Appeal Tribunal Hearing Application
• 5201 – Recording in the Classroom
  
  • 5201-PR1, Recording in the Classroom
    
• 5401 – Program Development and Credentials
  • 5401-PR1 – Credentialing of Programs
  • 5401-PR2 – Program Development and Change Processes
  • 5401-PR3 – Requesting Exemption from Education Policies
    • Form – Requesting Exemption from Education Policy
• 5402 – Program Review
  • 5402-PR1 – Program Review Process 
• 5403 – Syllabus and Course Outline
  • 5403-PR1 – Syllabus and Course Outline Development, Change, and Archiving
  • 5403-PR2 – Course Names
• 5404 – Program Advisory Committees
  • 5404-PR1 – Program Advisory Committee Processes
• 5405 – Program Suspension and Cancellation
  • 5405-PR1 – Program Suspension and Cancellation Procedure
• 5501 – Honorary Awards
  • 5501-PR1 – Honorary Awards
  • Form – Distinguished Service Awards Nomination
  • Form – Honorary Doctorate of Technology Nomination
• 5505 – Emeritus Faculty
  • Form – Emeritus Faculty Nomination Form
• 5601 – Faculty Qualifications
• 5701 – Academic Freedom
• 5801 – Educational Affiliations
  • 5801-PR1 – Education Affiliation Development Process
• 5900 – Educational Technology Policy
  • 5900-PR1 – Educational Technology Selection and Implementation Procedures
  • 5900-PR2 – Educational Technology Selection Criteria
  • 5900-PR3 – Educational Technology Privacy Compliance
• 6400 – Authored Books

• 1004 – BCIT Corporate and Academic Seal
  • 1004-PR1 – Corporate and Academic Seal Procedure

• 2003 – Purchasing
• 2004 – Capital Asset
• 2005 – Travel and Professional Development Expense Reimbursement
  • 2005-PR1 – Travel and Professional Development Expense Claim
• 2009-PR1 – Cash Collection and Handling
• 2010 – Banking Policy (new)
  • 2010-PR1 – Banking Procedures (new)
• 2020 – Restricted Funds
  • 2020-PR1 – Restricted Funds Procedure
    
• 2030 – Investments Policy (updated)
  • 2030-PR1 – Investment Standards (new)
• 2040 – Borrowing Policy (new)
• 2300 – Fees and Charges  (under review)
• 2501 – Contracts
  • 2501-PR1 Contract Preparation
• 7518 – Insurance

• 3002 – Naming Privileges
• 3020 – Foundation Investment Management
• 3021 – Endowment Management
  • Endowed Fund Agreement
• 7000 – Gift Acceptance
  • 7000-PR1 – Gift Acceptance Process
    • Form – Gift Acceptance
• 7002 – Corporate Sponsorship

• 1200 – Fraud (new)
• 1300 – Enterprise Risk Management ( new)

• 1100 – Whistleblower (under review)
• 1500 – Code of Conduct (revised)
• 1502 – Guidelines for Serving on External Bodies as they Relate to BCIT (under review)
• 1508 – Moving Expenses
• 7507 – Harassment and Discrimination
  • 7507-PR1 – Harassment and Discrimination
• 7511 – Employment and Educational Equity

• 3501 – Acceptable Use of Information Technology
• 3502 – Information Security
  • Information Security Standard
    
  • 3502-PR1 – Information Security Procedure
• 6700 – Freedom of Information and Protection of Privacy
  • 6700-PR1 – Information Access
  • 6700-PR2 – Privacy Incident Response
    • Form – Authorization for Disclosure of Personal Information to 3rd Party
    • Form – Authorization for Disclosure of Personal Information to Self
• 6701 – Records Management
  • 6701-PR1 – Records Management
  • 6701-PR2 – Digital Records Preservation
• 6702 – Archives and Special Collections
  • • Form – Archives Box Inventory List
• 7506 – Use of Materials Protected by Copyright
  • 7506-PR1 – Copyright Fair Dealing Guidelines
  • 7506-PR2 – Granting Permission for Use of BCIT Copyright Materials
    • Form – Copyright Clearance Request

• 5050 – International Education
• 6500 – Research Ethics for Human Participants
  • 6500-PR1 – Ethical Practice for Research Involving Human Participants
• 6600 – Integrity in Research
• 6601 – Intellectual Property
  • 6601-PR1 – Intellectual Property

• 7100 – Safety and Security (under review)
  • 7100-PR1 – Response to Abusive or Threatening Behaviour (under review)
    
  • 7100-PR2 – Critical Incident Response (under review)
  • 7100-PR3 – Fire Prevention and Preparedness (under review)
    
  • 7100-PR4 – Response to Bomb Threat (under review)
    
    • Form – Bomb Threat Checklist
  • 7100-PR5 – Response to Inclement Weather (under review)
    
  • 7100-PR6 – Closed Circuit Camera (under review)
  • 7100-PR7 – Locking Mechanisms – Card Access and Keys (under review)
    
  • 7100-PR8 – Threat Assessment and the Threat Assessment Team (under review)
    
  • 7100-PR9 – Lost and Found (under review)
    
  • 7100-PR10 – Remotely Piloted Aircraft Systems (under review)
    
  • 7100-PR11 – Lockers (under review)
    
  • 7100-PR12 – Bicycles, Rollerblades, Kick Scooters, Skateboards & Personal Mobility Devices (under review)
    
• 7103 – Sexual Violence and Misconduct
  • 7103 – PR1 – Response to Sexual Violence and Misconduct
    

• 7110 – Emergency Management
• 7130 – Filming on Campus
• 7140 – Travel – Risk and Security (under review)
  
• 7150 – Occupational Health & Safety
  • 7150-PR1 – Matrix of Responsibilities
  • 7150-PR2 – Radiation Safety
  • 7150-PR3 – Environmental Protection
  • 7150-PR4 – Smoking Location
  • 7150-PR5 – Workplace Violence Prevention
• 7160 – Parking (under review)
• 7170 – Protection of Equipment and Property
• 7200 – Cannabis Use
  
• 7504 – Liquor Consumption on Campus (under review)
  • 7504-PR1 – Liquor Consumption on Campus – Procedure (under review)

• 4113 – Convocation
• 4501 – Accommodation for Students with Disabilities
  • 4501-PR1 – Requests for Accommodation (revised)
• 4600 – Student Financial Awards
  • 4600-PR1 – Student Financial Awards Selection Process

• 7003 – Advertising