Policies & Procedures

BCIT Recreation Services requires every student and employee to scan his/her valid BCIT ID card to gain access to the recreation facilities. Public members are required to scan their membership card.

By entering the Fitness Centre you agree to be respectful and courteous of staff and patrons and to use equipment properly, safely and in the manner it was intended.

• Appropriate exercise clothing and athletic footwear must be worn at all times, including but not limited to:
  • Shirts must cover the full torso.
  • Denim, carpenter pants, work pants and items that have metal fasteners or buckles are not permitted.
  • Closed-toe footwear is required. Footwear must not have cleats or metal buckles. Steel toed boots not permitted.
  • Proper footwear must be worn at all times; the only exception is the stretching area.
  • Clothing must be clean and non-offensive.
• No food or gum permitted.
• No glass or bottles. Plastic and metal closed bottles are permitted. Silicone sleeve glass water bottles permitted. All beverage containers must remain closed when not in use.
• No bags or other items on the floor. Use cubbies provided or lockers in the locker room.
• Dry chalk is not permitted. Use only liquid chalk that does not leave a residue.
• The Fitness Centre is a fragrance and odour-free zone.
• Turn ringers off on cell phones or other communication devices. Calls or texts may be made from cubby areas or outside the Fitness Centre.
• Maximum 20 minutes per machine when others are waiting to use the machine.
• Maximum 20 minutes on the power lifting equipment (unless under the instruction of a certified Lifting Coach/Clinic/Personal Trainer).
• Use safety collars and a spotter.
• Do not drop or bang weights on the floor.
• Ask a staff member for assistance if you are unsure about proper use of any equipment.
• Always wipe down equipment with microfiber cloth and cleanser after use.
• Return all weights and equipment to their original location after use.
• Do not lean weights against other machines, walls or mirrors.
• Keep functional training equipment in designated area.
• Report injuries, damage to equipment, or other concerns promptly to weight room attendant or other staff members.
• Private personal training not permitted without permission in advance from Recreation Services Fitness and Wellness Coordinator.

All trainers are expected to:

• Treat all staff, other participants, the facilities and equipment with respect.
• Act with courtesy and integrity while respecting the rights, welfare and dignity of other participants.
• Adhere to the BCIT Fitness Center Code of Conduct and BCIT Recreation’s Policies and Procedures while using the facilities. Failure to follow these will result in loss of privileges and denied access to facilities.
• Act in a safe and responsible manner regarding themselves, their clients and others.
• Wear appropriate exercise attire, trainer shirt, athletic footwear and ensure their client(s) are also wearing appropriate attire. A trainer shirt will be provided.
• Maximum of two clients at a time unless previous permission has been given by the Fitness and Wellness Coordinator or designate.
• Training sessions to take place during Recreation Services operating hours.

Full time trainers will:

• Scan their BCIT ID Personal Trainer Card upon entry of the facility.
• Meet and greet non BCIT client(s) and non-public members in the lobby to escort them in to the facility.

Part time trainers will:

• Meet and greet the client(s) in the lobby and escort them in to the facility.
• Have their punch pass initialed at the front desk counter prior to accessing the Fitness Center.
• The punch pass is kept at front desk.
• The One hour session is a continuous hour; not allowed to bank minutes or carry over half hour session. Maximum of 2 clients per training session.

All polices are subject to change.

Drop-in Sports provides an opportunity for casual sports play for participants of all abilities. Cooperation and a welcoming environment is encouraged in the gymnasium. If participants would like to teach, coach, instruct, drill, train or not allow other participants to join their court or playing area, a block booking fee is mandatory to reserve the space for private use.

How to participate

Drop-in Sports are open to anyone: BCIT students, employees, alumni and the public. Players of all skill levels are welcome. Whether you have experience or are a beginner, you can participate in one of our many offerings. There is a Drop-in Sports fee for all participants. If you teach, coach, instruct, drill, train or want exclusive use of the court or playing area, a $30.00 block fee is also required.

• Sign up for drop-in sports take place at the Front Counter and begins 5 minutes prior to starting time and no earlier. On weekend morning, signup begins when the building opens
• Sign-up for private use takes places at the Front Counter, only for the first 15 minutes of the start of the drop-in sports period. Private use cannot be reserved in advance
• Courts are based on a first come, first served basis
• All drop-in participants must check-in, provide payment at the Front Counter and wear a wristband at all time
• Equipment is available for rent from Front Counter with valid ID. If the equipment is damaged or not returned in the same condition, replacement fees will apply
• Recreation staff have the right to limit the number of participants at any given time if they deem the gym is too crowded or unsafe

Code of conduct

• Drop-in courts that are not at capacity must be shared with others
• Any violators of the wristband policy will be asked to leave the premises immediately. Repeat offenders will be banned from the facility. If the violator is a student they will be referred to Judicial Affairs for non-academic sanctioning
• Any violators of the block booking fee for private use will be asked to pay the mandatory fee. If they are not willing to pay the fee, they will be asked to leave the premises immediately. Repeat offenders will be banned from the facility. If the violator is a student, they will be referred to Judicial Affairs for non-academic sanctioning
• Participants must only use the east side gymnasium entrances and exits. If they prop the doors open or admit anyone through another entrance, it will result in loss of their drop-in privileges and they will asked to leave the facility
• Appropriate athletic attire is required and shirts must be worn at all times. Clean running shoes are mandatory
• No food or drink in the gyms (other than plastic water bottles)
• Play must stop 30 prior to the scheduled closing of the building
• Anyone perceived to be under the influences of drugs or alcohol will be refused entry
• No spectators during drop-in periods unless drop-in fee has been paid at the Front Counter
• BCIT Recreation reserves the right to refuse service on violation of drop-in procedures, inappropriate conduct or failing to follow the directions of the on-duty Recreation Services Coordinator or Assistant
• By participating in Open Gym, Drop-in Sports, or Intramurals, BCIT students, employees, and public members understand that cannabis use is prohibited on BCIT premises (with limited medically-associated exceptions) and that BCIT students, employees, and public members are prohibited from attending work, classes, practicums, BCIT-sponsored events, field trips, or volunteer activities (both on and off BCIT premises) while impaired by cannabis. If, at the discretion of Recreation Services staff, individuals are impaired by alcohol, drugs or other causes, where the impairment may create an undue risk to them or anyone else, they may be required to leave campus.

How to participate

Squash and Racquetball courts are open to anyone: BCIT students, employees, alumni and the public. Players of all skill levels are welcome. Whether you have experience or are a beginner, you can participate. There is a court rental fee to book the space and time.

• Court rental bookings can take place at the front counter and or online.
• Court rentals are based on a first come, first served basis.
• Court rental bookings are accepted up to seven days in advance.
• Court rental participants must check-in, at the front counter and pick-up the court key.
• An ID card is required for key pick-up.
• It is the responsibility of the court rental client to open and lock the court once time has expired.
• Equipment is available for rent from Front Counter with valid ID. If the equipment is damaged or not returned in the same condition, replacement fees will apply.
• Court rental refund policy: To be eligible for a refund or change in court booking date and time, 24-hour notice is required.
• You can check court availability online or in person at the front counter.

Code of conduct

• Participants will check-in, at the front counter and pick-up the court key and leave an ID card as deposit for the key.
• Participants will unlock the door at the start of their rental times and will lock the court at the end of their rental time.
• Play must stop at the end of the rental booking time.
• Any violators of playing past rental time will be asked to leave the court immediately. Repeat offenders can be banned from the facility. If the violator is a student they can be referred to Judicial Affairs for non-academic sanctioning.
• Appropriate athletic attire is required and shirts must be worn at all times. Clean running shoes are mandatory
• No food or drink in the courts.
• Anyone perceived to be under the influences of drugs or alcohol will be refused entry.
• BCIT Recreation reserves the right to refuse service on violation of drop-in procedures, inappropriate conduct or failing to follow the directions of the on-duty Recreation Services Coordinator or Assistant

If a class cancellation by the participant is made more than five business days (M–F) prior to a class start date, a full refund (less a 15% administration fee per course) will be issued before the class start date.

If a class cancellation by the participant is made five or fewer business days (M–F) prior to the class start date, consideration will be given if the following is provided:

• Receipt of written medical recommendation from a doctor
• Receipt of written recommendation from the course instructor stating the circumstances by which the course is unsuitable for the participant
• With such documentation, a full refund (less a 15% administration fee per course) will be issued prior to the course start date

Class transfers will be considered by administration and will be based on course minimum registration requirements. A $5 transfer fee will apply.