VCC Provincial Instructor Diploma Program (PIDP)

To be eligible for PIDP program tuition reimbursement, you must first successfully complete POLY 1005-ISW at BCIT before registering for other courses in the PIDP.

FSA or BCGEU members are eligible for this reimbursement.

FSA members can follow the reimbursement process laid out below under How Do I Get Reimbursed. BCGEU members can find information about reimbursement on the PD/CSD (Professional Development/Career and Skills Development) site.

Once you are accepted in to the PIDP program, you will then register and pay for the courses you take in that program. To be reimbursed, you must submit your paperwork on a term-by-term basis after successful completion of the course(s). You can submit all of the courses taken in a single term for reimbursement. Bulk submissions for courses that span multiple terms or multiple years will not be accepted. BCIT will pay your transfer fee to apply to VCC, application fee to the program, tuition, and books.  BCIT does not pay for travel or parking.

Transferring Credit from BCIT’s POLY Program to VCC’s PIDP

If you have taken courses in BCIT’s Associate Certificate in Polytechnic Teaching, you may be eligible to transfer credits for those courses towards VCC’s PIDP program. Follow the instructions for transferring credits in the drop down menu below, Transferring your POLY credits to the PIDP at VCC.

The Learning and Teaching Centre (LTC) at BCIT offers POLY courses throughout the year. You can find current classes under the Courses tab on our Associate Certificate in Polytechnic Teaching page. Ensure to select the correct term you are searching for.

Classes are offered in the evenings and weekends, and POLY 1005-ISW is also offered during the day.

Please note, credit transfer of your POLY 1005 – ISW depends on the delivery mode. If the delivery mode was fully online VCC provides PLAR credits towards VCC PIDP 3320 – Facilitating Learning Online Fundamentals. If the delivery mode was face-to-face or blended PLAR credits are towards VCC PIDP 3220 – Delivery of Instruction. See the tab below for a credit transfer chart.

Tuition reimbursement funding for FSA members is from the Instructional Development Committee. (IDC).  The IDC is made up of  full-time and part-time FSA and BCGEU teaching faculty and management members from across the Institute. The committee allocates money annually for tuition reimbursement.

BCGEU funding support for PIDP tuition reimbursement is managed through a separate committee. BCGEU members can find information about reimbursement on the PD/CSD (Professional Development/Career and Skills Development) site.

If you have questions about the availability of funding please Email: poly@bcit.ca or phone 604-456-1221.

At the successful completion of each course, you will need to submit a variety of documents to be reimbursed. These include:

• Original receipt and supporting documentation from VCC (copy of a cheque, VISA or MC statement, cash receipt etc.,) for each course, that includes your name as well.
• credit card statement that aligns the course cost to your credit card (can use your mailed statement or download from your CC website. Please black out any information that does not relate to your VCC course).
• Documentation that confirms you passed the course,
• Invoice or receipt for your books
• Invoice for your transfer costs from BCIT to VCC (one time only)
• Invoice for your application fee to VCC (one time only)

NOTE: If your receipts are paper based (you paid in person), bought the book from a bookstore, take a photo and attach it to your Chrome River expense report. Keep all your receipts. You may be requested to show these at a later date.

In some instances, if you take POLY courses at BCIT, you may already have taken PIDP 3220 Delivery of Instruction at VCC and paid yourself.  If this is the case, you are likely already in the PIDP but will need reimbursement for that course.  Once you have all your personal document in order (see above menu, How do I get reimbursed ?) you will need to complete the following:

1. Prepare a claim for reimbursement via the Chrome River system (BCIT’s new PD, Purchase Card reconciliation, Travel and Expense program).
2. The claim process summary/steps can be found at Chrome report (please attach all supporting documents, credit card statements and corresponding receipts to the expense report).
3. Please allow 3 to 4 weeks for processing and payment. Finance is very efficient once they receive all the correct document.

If you have taken POLY 1005-ISW or more POLY courses at BCIT and wish to continue on with the PIDP follow these steps when applying for an exemption of credits with VCC.

1. Download and complete the VCC PLAR Request form [PDF]. This is a fillable pdf. Add your digital signature. If you cannot  digitally sign, print the form and then sign.
2. Add the date you completed your POLY courses.
3. Ensure you send the required funds.
4. Attach your ISW certificate and other transcripts required by VCC (please confirm with VCC which documents they require).
5. Submit to transfercredit@vcc.ca
6. Keep a copy for your own records

Please check with VCC to confirm the correct steps for applying for PLAR credit.

Also, please be aware that credit transfer of your POLY 1005 – ISW depends on the delivery mode. If the delivery mode was fully online VCC provides PLAR credits towards VCC PIDP 3320. If the delivery mode was face-to-face or blended PLAR credits are towards VCC PIDP 3220. See this POLY to PIDP credit transfer chart.

Lost your ISW certificate?

•  You will need to send your official BCIT transcript to transfercredit@vcc.ca
• Additionally, contact poly@bcit.ca  and request a letter outlining the POLY 1005 – ISW delivery dates, the delivery method used (online, blended, or face-to-face), as well as the first and last name of the facilitator.

Any application or exemption fees when applying for the PIDP will be reimbursed to you as per the BCIT reimbursement policy.