IAO Instructions

Step 1. Go to the section for creating personalized questions.

Find the section titled “Open-ended questions”. You will see an expanded section with an option for creating up to two questions.

Step 2. Create your question(s).

Click the “Edit” button beside the first question:

Once clicked, the question field will expand as shown:

Click on the phrase “Please enter your 1st open ended question here.” to activate the yellow edit box. Then begin typing your question. It is recommended to include your name in brackets to indicate to students that this was your question.

Here is an example of an open ended question in the “yellow” edit box.

To include your question on the evaluation form, click the “Select” button to the right of the question. The question will now show as “Selected.” You can easily deselect a question you have selected by clicking the “Deselect” button to the right of the question. Note that selected questions are not added to the evaluation form until you click on “Submit.

If you wish, repeat the steps above to create another open ended question.

Step 3. Submit the questions you have created

Once you have finalized your questions, click the “Submit” button at the bottom of the page to add your questions to the evaluation form. Remember that you can submit a maximum of two open-ended questions.

Pausing: If you are interrupted before you can complete the customization process, just click the “Save” button at the bottom of the page to store your work without submitting your questions. You will be able to return to your work by clicking on the email link you received previously.

Once you receive the confirmation message that your settings have been saved, you may close the window

Note that the “Exit” button at the bottom of the page can be used to refresh the page with your latest changes and prepare for the closing of the browser. Once you submit your questions, however, you can simply close the browser.

If you want to change your selections later, you can do so by repeating the editing process and then clicking the “Update” button at the bottom of the page.

Near the top of the question selection/creation page, you will see a “View” dropdown menu:

Change the “All options” drop-down menu to show “Selected”:

The question bank will refresh to display only the subsections that contain your selected questions. Expand those subsections to view your questions. If you created any custom questions, these will also be displayed as long as you have selected them for your questionnaire.

To the far left of the “View” dropdown menu is a PREVIEW QUESTIONNAIRE button. Click this button to see the entire evaluation form as it will appear to your students.

Save: If you are interrupted before you can complete the customization process, just click the “Save” button at the bottom of the page to store your work without submitting your questions. You will be able to return to your work by clicking on the email link you received previously.

Once you receive the confirmation message that your settings have been saved, you may close the window.

Note: The “Exit” button at the bottom of the page can be used to refresh the page with your latest changes and prepare for the closing of the browser. Once you submit your questions, however, you can simply close the browser.

Submit: After choosing your final questions, click SUBMIT at the bottom of the screen. Clicking the SUBMIT will confirm that all questions will appear on the survey. Without submitting, your students will only be asked the 13 core questions from the institute’s standardized questionnaire.

Update/Change: Once you click “Submit,” the Save and Submit buttons are replaced by an “Update” button. Clicking the “Update” button will allow changes to be made to questions previously selected from the question bank and/or allow the addition of questions and creation of open-ended/comment questions. The “Save” and “Submit” buttons may be used to save and/or submit questions once selection has been completed.

Note: Once the question selection deadline is met the update option will no longer be available.

If you teach multiple courses and wish to apply the selected and/or custom questions from one course to another course, the copy function may be used.

First locate the COPY box at the bottom of the screen:

Using the drop-down box, select the source (from) or destination (to) course to copy the questions from or to:

Click the APPLY button to copy the questions. You will then see a message similar to this one:

Note: Performing this operation will overwrite any question customization that might have been done for the destination course.

Click the “Copy & Submit” button to copy the questions and submit. You will then see a message similar to the one below confirming the Copy and Submit:

Click the ‘Update’ button to update the present evaluation with the new changes.