Acquiring Goods & Services

The Purchasing Department is the primary contact between BCIT and its Suppliers. Purchasing will initiate, conduct and conclude all negotiations affecting purchases, pricing, terms, and delivery. Intermediate negotiations, communications, and interviews may be conducted between suppliers and other personnel, but Purchasing is solely authorized to commit any expenditure of institute funds; it is best to involve Purchasing as early as possible in the acquisition process.

Purchasing guidelines

Purchasing guidelines include certain processes to ensure that the Institute receives competitive bids and best value. At the discretion of the purchasing manager, requests for commodity/services are handled as follows:

Request Amount
under $5,000 requester may use self-serve options or purchase process is buyers discretion
$5,000-$10,000 Requires three written/phone quotes or sole source
$10,000-$25,000 Requires a semi-formal competitive process or sole source
over $25,000 Requires a formal competitive process or sole source

There is also more detailed information on how to make a purchase.

Inventory

BCIT stocks some commonly used operating supplies for BCIT usage. To request an item from inventory, please login into the BCIT Inventory Store. If you don't already have an account created, the system will walk you through the process.