Frequently Asked Questions

What is a purchase requisition?

A purchase requisition is an official request for goods or service. A requisition is an internal document and not a purchase order.

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Can I use a requisition to create an order with a vendor?

No. A purchase requisition is not a purchase order and should not be used in its place.

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What are the steps required in making a purchase?

Once a requisition is received in purchasing, and the budget unit/capital approvals have been verified, a buyer is assigned the requisition. The buyer follows certain purchase guidelines that determine the type of action required (regular purchase vs a purchase sent out for bid).

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What constitutes a capital purchase?

See BCIT Policy 2004 [PDF].

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How do I order a bus, coach, or van?

When submitting a webreq, fill in and attach the Bus Request Form.

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What if the supplier says they need a prepayment cheque?

Mark this requirement on your purchase requisition.

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What determines whether a formal bidding process is required?

Dollar value and complexity of the purchase; reference the Purchasing Guidelines.

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What if a supplier requires a PST Exemption number (e.g.: Visa purchase)?

You may provide the supplier with the following letter: PST Exemption Information [PDF].

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What if a supplier requires a "credit application" to be filled out (e.g. Visa purchase)?

Provide the supplier with a copy of the BCIT General and Credit Information [PDF].

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Does BCIT maintain an inventory of common supplies? How do I request these supplies?

BCIT stocks some commonly used operating supplies for BCIT usage. To request an item from inventory, please login into the BCIT Inventory Store. If you don't already have an account created, the system will walk you through the process.

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