Captioned Media Quick Reference Guide
New video resources:
For all new purchases, please request captioned material when available, preferably with open captions.
Captioned YouTube videos:
- If available, click on the cc button in lower right corner of the YouTube screen, choose preferred language and click the on button.
Non-captioned videos – YouTube, other multi-media format, DVD or VHS:
- If legal ownership of the video belongs to another party, review copyright considerations on the next page before proceeding.
- For producing captions in-house for smaller projects, consider purchase of CC MovieCaptioner or similar software.
- If required, convert online video format to one acceptable in CC MovieCaptioner. Free online software may be used such as Handbrake
- To convert DVDs and VHS into format for use in CC MovieCaptioner, a media-house may be an option such as Deena Media
- Refer to Closed Captioning Standards and Protocol for quality and consistency in the appearance of the captions
- If budget and staffing allow, larger projects may be undertaken in-house using professional captioning software
- If budget is unavailable for professional captioning software, funding may be applied for through the Government of Canada
- To outsource all or part of the captioning project, contact professional captioners in your area. Options: Line 21 Media Services; West Coast,Strada Communications
Captioning Videos: Copyright Considerations
- For YouTube videos, review the license type by choosing the About option under the video. Choose Show More if the License option does not yet appear. Next, click on License. If it is listed as a Standard YouTube License, try to obtain a signed Copyright Release Form from YouTube. The video's owner can also provide the legal right to add captions by changing the license in YouTube from a Standard YouTube License to a Creative Commons License.
- For online video in a format other than YouTube, the expanded exemptions for educators under the Copyright Modernization Act will allow the addition of captions to the video without infringing on copyright laws with the following exceptions: .
- The video owner has agreed to terms of service (such as with the Standard YouTube License Agreement) from a third party service provider that would be contravened by adding captions to the video. In this case, a Copyright Release Form should be obtained from the copyright owner.
- The online video has a digital lock intending to prevent access as in the case of a password requirement. A Copyright Release Form should be obtained from the copyright owner. .
- DVDs and VHS formats most commonly have a content scrambling system (CSS) that acts as a digital lock. Obtaining a Copyright Release Form is advisable unless legal descrambling software is being used. Consult with your media-house service provider to ensure their adherence to copyright laws. .
- If the copyright owner cannot be located, an application for permission to use the material may be submitted to the Copyright Board of Canada.