TREK (Travel Reimbursement for Enhancing Knowledge) Grants

These grants are to increase opportunities for permanent faculty members (FSA and BCGEU) to attend conferences that specifically enhance teaching and support student learning.

Funding awarded for non-salary expenses (i.e., attending a workshop as a participant or purchasing resources) will be treated as expense reimbursement if paid for directly by the applicant. These payments are not treated as employment income and the applicant will be reimbursed the exact amount expended.

Support available

Recently approved conferences:

Types of events not supported:

$50,000 has been allocated for this purpose for this fiscal year and grants to eligible applicants will be made on a first-come, first-served basis.

Funding notes

*These funds may be used to cover conference registration, hotels, travel, per diem, etc. All costs must be in accordance with BCIT's current Travel Policy. Please bear in mind the recent changes to the Travel Policy.

**Funds are awarded on a per presentation basis rather than per presenter. When more than one individual is presenting, the amount awarded will be divided between co-presenters to a maximum of $2,000.

How to apply for TREK funding

Applications may be submitted anytime from September 1 to May 31. Allow at least one month for a decision to be made.

Note: Approval from the Institution and the Committee is required for traveling. Do not travel and then ask for approval. Retroactive decisions will not be considered by the committee.

Please follow these steps to successfully complete the documentation that is required prior to your travel:

Step 1. Complete the Request for Approval to Travel – FIN23, which is also found in The Loop. In the search function on the Loop, enter Request for Approval to Travel - FIN23.

Step 2. On page 2, Part 6, ensure you have your manager, and your PD co-ordinator sign as well.

Step 3. Send the form by way of interoffice mail to Glen Magel, Safety and Security for approval and sign off.

Step 4. When the FIN23 is returned to you, scan a copy of the FIN23 AND your TREK application form. Email these documents to:

If you cannot scan and send the signed forms, you can do the following:

Step 5. Wait. It can take up to four weeks for your application to reach the committee for their consideration. Once a decision has been made, you will be informed by way of a letter. If you disagree with the decision you may write the chair of the committee, Scott Hagan and he will respond in writing to you.