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Project Services’ begins implementation once a project agreement has been finalized through Initiation and Feasibility with Campus Development. Our division applies an integrated project delivery process by involving stakeholder groups at all stages. Though projects vary in scope, timeline and budget, most follow a similar process which can involve external contractors, internal departments and local governing bodies to develop a project from design and documentation to construction and completion.

 

Design Development

Design development refines schematic designs identified in the feasibility study. These detailed designs outline architectural, electrical, mechanical and structural systems. This stage works to develop the full project scope and refine the project budget. Design development:

  • Varies depending on a project’s complexity and Size.
  • Requires the engagement of consultants, for complex projects requiring Building Permit(s) or Letter(s) of Assurance.
  • Includes project budget confirmation, when contract documents are 90% complete and scope of work is well defined, immediately prior to proceeding to tender.

Contract Documentation

A complete set of working drawings and specifications are produced during contract documentation. Moving forward, these documents are used for tendering and making permit applications. The permit application process:

  • May have different requirements depending on the campus location and the associated municipality.
  • Is a requirement for projects involving changes in facility use, and changes to existing structural, mechanical or electrical elements.
  • May include Preliminary Plan Approval (PPA) or Development Permit (DP), Building Permit(s), or Trade Permit(s).
  • May take up to several months for issuance depending on the municipality and the complexity of the project.

Tender

The tender process secures a contractor for project construction. This process is regulated and:

  • Awarded as per Ministry guidelines including the Capital Asset Management Framework, the Agreement on Internal Trade (AIT) and the New West Partnership Trade Agreement (NWPTA).
  • Undertaken with assistance from BCIT’s Supply Management department.
  • Subject to Supply Management’s additional policies on how tender is awarded.

Construction

The construction stage involves a number of stakeholders and is a key aspect of project implementation. The resources required for a project to complete construction depends on size, complexity and availability of construction trades. During construction, Project Services manages:

  • Project scope, budget, schedule, consultant and contractor work, quality control as well as risk management
  • Client-side issues like:
    • Management of the customer department, contractor(s), and other BCIT stakeholders
    • Construction activity planning and administration (including arranging access and security permissions for contractors coming on-site, limiting inconveniences and addressing safety hazards)
    • Communications such as posting updates to the BCIT community at large and contacting internal groups directly

Completion

For a project to be deemed complete, the following items must be addressed and/or provided to the Facilities Services team a part of the official hand over for the project:

  • All construction deficiencies addressed
  • Operations and maintenance manuals (O&M) completed
  • Warranties assembled and documented
  • Building systems training provided for the maintenance team
  • Commissioning reports completed
  • Final as-builts prepared and filed
  • VFA report completed