Maintenance Planning

Maintenance planning allows Facilities Services to proactively maintain BCIT campuses by identifying strategies for operational service provision. Plans are based on an assessment of existing facilities within the context of Institute-wide priorities. Plans apply to the three major categories of maintenance and ensure that non-emergency issues, usually related to larger, behind-the-scenes building systems, are addressed.

Good maintenance planning results in:

Types of maintenance

Facilities maintenance is more than just fix and repair. Facilities Services plans for the following types of maintenance:

On-demand

Emergency 

  • Reactive activities in response to issues that affect the immediate health or safety of students or staff.
  • Contact us immediately in the case of an emergency.
  • Examples: floods, power outages and broken glass

Routine and Reactive

  • Reactive activities related to everyday wear and tear including breakdowns and general usage issues.
  • Find out how to submit a work request online.
  • Examples: HVAC filter changes, fan/pump lubrication programs, room temperature too hot/cold and flickering lights
Scheduled

Preventative

  • Proactive activities required to meet provincial regulations from agencies such as WorkSafe BC and BC Safety Authority.
  • Examples: monthly fire life safety systems inspections, annual emergency generator certification, boiler and pressure vessel annual safety inspections, and potable water back flow preventer inspections

Programmed

  • Proactive activities identified through analyses of comprehensive building audits and computerized maintenance management system (CMMS) operational data.
  • Prioritized for short term and long term maintenance programs and renewal initiatives.
Life-cycle analysis

Predictive

  • Preemptive maintenance activities identified through life-cycle analysis of equipment standards.
  • Predictive maintenance is an industry best practice and can be integrated into the equipment selection process.

Impact of scheduled maintenance on FCI

There is a direct positive correlation between investing in maintenance and the extension of a facility's healthy life cycle. We view buildings as live systems that age over time. Due to aging, deferred maintenance has a compounded negative impact on facilities and results in more dollars spent to remedy the issues. A Facilities Condition Index (FCI) of zero reflects a building that has no deferred maintenance, while an FCI of one would require full building replacement. 

Common assessment tools for maintenance planning

The key assessment tools we use are Deferred Maintenance Deficiency (DMD) calculations, Facility Condition Assessments (FCA) and Facility Condition Indexes (FCI).

Deferred Maintenance Deficiencies (DMD)

DMD is the total dollar amount of outstanding major maintenance repairs and replacements as identified by the FCA for buildings, grounds, fixed equipment and infrastructure needs. It does not include projected maintenance, projected replacements or other types of work, such as program improvements or new construction.

Facility Condition Assessment (FCA)

The FCA assesses a facility's health by reviewing the various systems within it. The FCA:

The purpose of the FCA is to identify the reinvestment cost for a facility in order to identify and prioritize maintenance activities.

Facility Condition Index (FCI)

The FCI is expressed as a ratio of the full cost of addressing maintenance deficiencies to the current cost of rebuilding the building(s). The FCI summarizes the details of the FCA into a single, numeric value. A comparison of FCIs for a facility over time can effectively monitor changes such as impacts of annual reinvestment rates and unaddressed DMD.