Project Planning

The Campus Development division is responsible for project initiation and project feasibility studies. We utilize a multistage, comprehensive project management framework approach that complies with the Ministry of Finance's Capital Asset Management Framework (CAMF) and the Ministry of Advanced Education's (AVED) Capital Asset Reference Guide (CARG) [PDF]. This includes best practices for capital asset management, risk assessment and procurement and development options. For less complex projects, the full process may not be necessary.

Our division deals with front end feasibility, which evaluates and assesses the potential of proposed projects through business case review, project identification, project definition and project agreement. These four steps correlate to the Ministry of AVED's CARG process as outlined below and feed into Project Services' project implementation process.

Project Feasibility Diagram

Project initiation

Project Charter

As the first step in initiating a capital project, a project charter is established to confirm scope, objectives, deliverables, schedule, budget and communications. The project charter also identifies respective roles and responsibilities of clients, consultants and Facilities and Campus Development staff in project decision making.

Campus Development initiates projects by reviewing business cases for capital projects to understand client needs. A typical BCIT business case includes:

Project Identification and Project Definition

These two stages of the feasibility study process include various project issue assessments. These assessment are used to complete Ministry (CARG) submission requirements such as an Opportunity Assessment, a Concept Plan Report and a Business Case. Although each project has unique issues, project identification and project definition feasibility studies typically address the following issues:

The project identification and project definition stages are intended to identify design options, assess project risks, develop project budgets and timelines. Although these stages may involve some schematic design to test design options, detail design development does not begin until after a project agreement is reached.

Project Agreement

The project agreement is a final statement of scope, objectives, deliverables, funding sources, space allocation, schedule, governance and communications model for a project. This is a formal agreement and must be signed by all partners prior to moving forward to implementation with Project Services.