Lower Mainland Facilities Management - Business Consulting Project

Project Details

Project Client: Lower Mainland Facilities Management
Project Description: Preventative Maintenance Pilot Project
Students: Arda Akoglu & Gabriel Ucrainet
Term: Spring 2015
BCIT Program: Business Operations Management
The BCIT Business Consulting team has been assigned to the Vancouver General Hospital (VGH) site, in order to develop a framework to help mitigate risks associated with asset maintenance for the large HVAC equipment (i.e. large chillers and cooling towers) that is currently being maintained by a contractor. The HVAC equipment is critical to hospital operations as the heating, cooling, and ventilation provided makes vital operations possible within the hospital.

The current asset preventive maintenance framework at VGH was found to be lacking in oversight, control, and contractor accountability. Based on the criteria of evaluation provided by the client, development of a preventive maintenance (PM) pilot program was identified as the best solution.

The pilot program utilizes the assets, job plans, preventive maintenance, and work order features of the in-house Computerized Maintenance Management System (CMMS), Maximo, to create work orders for all required preventive maintenance activities for the large HVAC equipment. Contractor maintenance reports are matched against work orders to close the work orders in Maximo and to follow-up on work orders that are past due. The benefits of the preventative maintenance pilot program are:
The suggested solution is scalable to include all assets across all Vancouver Coastal Health (VCH) sites. For efficient implementation, a multiple phase approach was adopted to facilitate roll-out with minimum impact on daily business operations.