Submitting Transcripts & Supporting Documents
Submitting transcripts and supporting documents is a key step in the application process. These documents need to show how you meet all the entrance requirements for your chosen program.
Before you apply
- Ensure you meet the requirements
Entrance requirements at BCIT are unique for each program. Review your program’s entrance requirements on the "Program Entry" web page.
- Collect your documentation
Review the information on this page, and then collect all the transcripts and documentation required for your program.
- Convert your documentation to PDF files
You need to submit all documentation online when you apply. To do this, all documents need to be scanned or saved as PDF (Portable Document Format) files.
Learn more about PDF files.
When you've completed these steps, you're ready to apply online.
Official transcripts must be submitted as PDF files when you complete your online application. Please include the front and back of every page. Do not include blank pages. BCIT reserves the right to request the original official transcripts at any time.
Note: If you are applying for transfer credit, you must also mail or drop off original copies of your official transcripts after you are accepted to the program.
What is an official transcript?
An official transcript:
- Bears the original signature, seal, or stamp of the issuing institution, or
- Is issued on institute security paper, or
- Bears an official notary stamp and/or seal.
All high-school applicants
For BCIT requirements at the Grade 11 or 12 level, you can apply with either of the following options:
- Midterm grade for the required course*
- For example, if the program requires Pre-Calculus 11 with 67%, you can apply with a midterm grade of 67% or higher in Pre-Calculus 11
- For example, if the program requires Pre-Calculus 12 with 67%, you can apply with a midterm grade of 67% or higher in Pre-Calculus 12
- What do I submit? Your second term or mid-year report card.
- For example, if the program requires Physics 11 with 67%, you can apply with a final grade of 67% or higher in Physics 11
- For example, if the program requires Physics 12 with 67%, you can apply with a final grade of 67% or higher in Physics 12
- What do I submit? Your final report card or official transcript.
Current BC high-school applicants
For BCIT requirements at the Grade 12 level, you can also apply with the following:
- Final grade for the Grade 11 "prerequisite" course and proof of registration in the Grade 12 required course*
For example, if the program requires English 12 with 67%, you can apply with a final grade of 67% or higher in English 11 and proof of registration in English 12
- What do I submit? Your final Grade 11 report card (or official transcript) and your confirmed Grade 12 timetable, available after September 30
- If you apply using your Grade 11 marks, you need to authorize the Ministry of Education to send your Grade 12 transcripts to BCIT. To do this, complete their online Post-secondary Institution Selections form with BCIT selected as a recipient. This form is available November to June of your Grade 12 year.
*Note: Grade 12 provincial exams are not required.
Submit your official high-school transcripts. Your transcripts must show that you meet all entrance requirements.
Applicants who completed some post-secondary courses
Submit official high-school and/or post-secondary transcripts to prove you meet all entrance requirements.
Note: If you are applying for transfer credit, you must also mail or drop off original official transcripts after you are accepted to the program.
Applicants who are currently upgrading
If you are currently attending an upgrading course in order to meet a BCIT entrance requirement, you can apply with your midterm grade or your final grade.
Submit official high-school and/or post-secondary transcripts to prove you meet all entrance requirements. If your transcript is in a language other than English, submit a notarized English translation of the original official transcript. English translation costs are the applicant's responsibility. BCIT reserves the right to request the original official transcripts at any time.
Some programs require additional information, such as a criminal record check or a copy of your driver's license. Check your program's web page to see if your program has additional requirements.
Letters of reference
A few of BCIT’s programs require reference letters. These letters are program entrance requirements and submission with your online application is mandatory. Check to see if your program requires a reference letter by viewing the program details page.
Proof of status in Canada
Submit a scanned copy (in PDF) of the front and back of your permanent resident card with your application.
Bring your original study permit to the International Student Centre as soon as possible.
Bring proof of your status in Canada to the International Student Centre as soon as possible.
Tips for preparing PDF files
- Submit one PDF file for each of your documents
- Scan front and back of each page of your official documents
- Maximum file size: 2 MB
Scanning print documents using a commercial photocopier or scanner
The easiest way to convert your documents to PDFs is to use a photocopier or commercial scanner. The BCIT Student Association print shop has photocopiers that can scan and email, or save to a USB key. BCIT's libraries also have copiers which can scan and save documents to your USB key.
If you cannot make it to a BCIT campus, any commercial copy centre should be able to help you scan and convert your documents to PDF files for a small fee.
Scanning print documents using a home scanner
You can also use a home scanner to copy your documents. Because the file upload size is limited to 2MB per file, you'll need to adjust the scanner settings to create low resolution, black and white files. Once your document is scanned, you'll need to save it as a PDF for submitting with your application. Refer to your specific scanner's manual or online help for detailed instructions on how to adjust scanner settings.
- Remember to include all pages of the document in a single file.
Taking photos of your documents
You might be able to use a digital camera or cell phone camera, but it's not as simple as just taking a photo and attaching it with your application. Taking the photo is the first step of several for preparing your documents.
- The document needs to be legible, so good lighting and focus are essential.
- Because the file upload size is limited to 2MB per file, once you've taken the photo, you'll need to reduce the file size.
- Multi-paged documents need to be submitted in a single file
- All documents need to be saved and submitted as PDF files.
- Try searching the web for "using your digital camera as a scanner" to find detailed instructions.
Converting Word documents
If you need to convert a Word document to a PDF file, refer to Microsoft's online help, or search for one of the many online sources of information available for your specific software version.
Submitting fillable PDF documents
Some programs require you to download and complete fillable PDF forms, and submit them with your application.
After you've filled out a PDF form in Preview, choose Print from the File menu and then use the dialog box's PDF option to save as a PDF. Another option is to use Adobe Acrobat Reader.
Important: Only complete applications will be accepted.